Exhibitor registration is now open for the
Speaking of NEC: Unplugged event!
The Morgan Leary Vaughan Fund invites you to exhibit at the Speaking of NEC: Unplugged event to be held in Central Texas on Monday, March 25, 2019.
CURRENT EXHIBITORS INCLUDE:
Sister Friend Up
For Profit: $300.00
Additional sponsorship opportunities are available.
The exhibit booths need to be set up by 8:00 AM on Monday, March 25, 2019.
After 3:00 day of event (Monday, March 25, 2019).
One table with 2 chairs
Exhibits will open during registration, AM/PM breaks and lunch
The attendees are encouraged to visit the exhibit promenade during those times
Exhibit promenade will be open during educational sessions. Booths do not need to manned during educational sessions.
WHO WILL ATTEND
We anticipate 100 attendees for our conference hailing from the Central Texas including: parents, patient advocates, neonatologists, clinicians, researchers, medical and nursing students, media, policy makers, and the public at large.
EXHIBITOR TERMS AND CONDITIONS
Exhibitors are considered registered upon receipt of a signed contract and valid payment.
All exhibit booths will be located in the exhibit promenade and will be assigned on a “first come first served” basis.
Exhibitors are responsible for reading and adhering to these guidelines.
Booth assignments are ordinarily made two weeks before, please be sure to let us know if you have special request.
Exhibitors shall not have portion of the display extend beyond the boundaries of their booth or block the view of other exhibitors.
The exhibitor shall be fully responsible to pay and all damages to property owned by Courtyard by Marriott and its owners or managers which results from any act or omission of exhibitor.
It is the individual exhibitor’s responsibility to safeguard equipment brought in to the facility until it has been removed. It is also the exhibitor’s responsibility to remove any dangerous materials from their displays when their staff is not there to supervise its use and to provide and use their own proper hazardous waste disposal system.
CANCELLATION OF CONFERENCE
Conference Management may cancel the conference or exhibition for any reason. The Morgan Leary Vaughan Fund, the conference facility, and official service contractors (hereafter all referred to as ‘Conference Management’) shall not be liable for any expenses incurred by the exhibitor except for an exhibit fee refund issued in an amount deemed consistent with the expenditures and commitments already made.
FAILURE TO OCCUPY:
Any space not occupied by 8:00 AM on March 25, 2018 will be forfeited by the exhibitor, and may be resold, reassigned, or used by The Morgan Leary Vaughan Fund without refund of rental price, unless arrangements for delayed occupancy have received prior written approval by The Morgan Leary Vaughan Fund. All booth equipment must be in position before the conference registration opens and must remain in position and staffed during the activities scheduled. Booths may not be broken down prior to the scheduled time.
Circulars, advertising matter, etc. may be distributed and patronage solicited only within the space assigned to the exhibitor presenting the materials.
Exhibitors are prohibited from using amplifying equipment of any nature.
Nothing will be used within the exhibit hall that will injure, mar, or in any manner deface any surface of the hall or any equipment contained herein.
No music may be played at an exhibitor’s booth without prior notice to and approval by Conference Management.
All materials including muslin, velvet, silken, or other cloth or banner used in the exhibit hall MUST be nonflammable. The exhibitor agrees to accept full responsibility for the compliance with city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment under city codes. It is the exhibitor’s responsibility to check with the official exhibit service contractor to be certain their exhibit and accompanying equipment can be moved into the designated exhibit area and conforms to safety and fire regulations. Any and all services needed from the service contractor or facility over and above those provided as standard are the responsibility of the exhibitor.
Any point requiring a decision relative to the exhibits, if not specifically covered in writing, is subject to determination by Conference Management. Conference Management will have sole authority to interpret and enforce all rules and regulations, contained herein, to make any amendments thereto, and to make such further rules and regulations as shall be necessary for the orderly conduct of the conference. All such amendments and future rules and regulations will be made available to exhibitor.
Exhibitors will comply with these terms and conditions; rules and regulations of the Conference Management; city, state, or federal regulations governing this exhibition, hazardous waste, labor unions, HCEA and the exposition Service Contractors Association guidelines and regulations.
For more information about becoming an exhibitor, contact:
Mary L. Midolo